Getting paid: proper invoices and prompt payment

Foundation10 min

By the end you can

  • Know the two events that set the standard payment due date.
  • Avoid the invoice errors that delay payment.

The prompt payment rules count from two events. One is the 30th day after the designated billing office receives a proper invoice 1; the other is the 30th day after Government acceptance of supplies delivered or services performed 2.

The standard Prompt Payment clause makes the due date the later of the two: the due date for making invoice payments by the designated payment office is the later of the following two events 3. A proper invoice sent before acceptance does not make the money due sooner.

The word that matters is "proper". Match every invoice to the contract's line items, prices and billing address before you send it.

Worked example. Contractor H sends an invoice with the wrong contract line item number. The billing office returns it, and Contractor H loses weeks sending a corrected one. Its next invoice matches the contract line by line and goes out the day the government accepts the delivery.

Check 1
Under the standard Prompt Payment clause, which date is the invoice payment due date?
Progress is saved in this browser only.

Indented paragraphs are invented worked examples. Tool links open Bids2Bank and need a free account.

Next lesson: Kickoff, the COR and the first 30 days